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NATIONA POST: Programme Specialist-NPPP-RHCS, Addis Ababa, Ethiopia, Service Contract, SB-4

Rotation This post is non-rotational.

Closing date: December 23, 2020

Duration: One year with possibility of renewal based on performance

Duty Station: Addis Ababa, Ethiopia

Appointment Type: Service Contract


Organizational Setting

The Position:

The Reproductive Health Commodity Security (RHCS) Program Officer advises project formulation and evaluation, joint programming initiatives and national development frameworks. You will provide technical support to the Ethiopian Pharmaceutical Supplies Agency (EPSA), on Reproductive Health Commodity Security (RHCS).  You will report, technically to the RHCS Program Analyst of UNFPA and Warehouse and Inventory Management (WIM) Directorate Director of EPSA

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

In the last decade, Ethiopia has made significant progress towards achieving its national and international development goals, and sectoral programmes and strategies for improving maternal health, promoting gender equality and women’s empowerment, and combating the HIV epidemic. The Maternal Mortality Ratio has declined from 676 to 412 per 100,000 live births in the last five years alone. The number of delivery in a health facility increased from 10 per cent in 2011 to 28 per cent in 2016. The contraceptive prevalence rate increased to 36 percent and Total Fertility Rate dropped to 4.1 in 2016.

However, unmet need for family planning is the highest for young married adolescents, 15-19 years old, with 33 percent unmet need for spacing. There are also other emerging sexual and reproductive health needs that draw the attention of the government and partners such as cervical cancer.

The fertility transitions in Ethiopia is leading to the demographic window of opportunity which eventually ensures demographic dividend if proper investments are planned and implemented to strengthen capacities and to create development opportunities for young people. This calls for integration of population factors including sexual and reproductive health of adolescents and youth at all levels of development planning and their interventions. Such endeavours should also accommodate adolescent and youth with special needs and those living in regions which need equitable development.

The trends towards the improvement of youth SRH and HIV/AIDS situations in the country are promising, though available evidences indicate that there are still risky sexual behaviours among different groups such as unmarried women and men, daily labourers, waitresses, and students of higher education institutions.

Ethiopia is concluding the current GTP II and other sectoral strategies. Home Grown Economic Reform which is the overarching government strategy as well as sectoral strategies are under development which will run for the next five years. FMOH, while concluding the current Health sector transformation, it is developing the next 5 years sectoral strategy.  The Health Sector Strategy will be aligned and harmonized with the Home Grown Economic Reform and SDG goals.

Working under the supervision of the WIM Directorate Director of EPSA and RHCS Program Analyst of UNFPA, the Program Officer-RHCS will provide technical assistance to EPSA in ensuring the proper management and last mile availability of sexual and reproductive health products with focus on products donated by UNFPA through the UNFPA Supplies Program. The Program Officer will achieve this by providing technical assistance in product quantification, inventory and warehouse management, pipeline and stock monitoring, product inspection during receiving, physical counting, product distribution, documentation, capacity building and facilitating implementation of UNFPA-EPSA joint activities on strengthening the supply chain system.


Main Tasks & Responsibilities

You would be responsible for:

  • Providing technical assistance to EPSA in the quantification and supply planning of FP and maternal health products;
  • Providing regular pipeline information to EPSA Team and FMOH/MCH Directorate for products under procurement through UNFPA;
  • Providing support in inventory management, tracking pipeline information and in the preparation of monthly stock status reports of SRH products and facilitate sharing of the report to UNFPA;
  • Closely working with the Logistics Focal Point of UNFPA Ethiopia in facilitation the communication for timely submission of shipment documents and warehouses arrangement for upcoming products from UNFPA;
  • Facilitating the timely receiving and physical inspection process of products received from UNFPA,  generation and submission of Good Receiving Vouchers (GRVs) to UNFPA in accordance with the requirement set in the UNFPA Programme Supplies  Management Policies and procedures;
  • Maintaining detailed records of products (PO number, invoice number, name of product, quantity, value, batch number, expiry date, date of delivery, GRV number, warehouse, etc.) delivered to EPSA by UNFPA;
  • Providing technical assistance to  the Shipment Tracker Focal Point of UNFPA Ethiopia Country Office  in the Inventory reconciliation of UNFPA supplies to update the inventory records in the system in relation to products delivered to EPSA;
  • Tracking the movement of UNFPA donated products from central warehouse to branches and then to health facilities by product type, batch number, expiry date, quantity and value;
  • Maintaining the records required for the Last Mile Assurance (LMA) system and preparing and submitting regular stock status and stock movement reports to UNFPA as per the requirements of system;
  • Working with UNFPA Regional Program Officers for them to work with EPSA Hubs and regional supply chain platforms to ensure the last mile availability of products;
  • Supporting in checking the last mile availability of SRH products at service delivery points through regular spot-checks and supportive supervisions;
  • Supporting in analyzing stock status and distribution data to support decision-making;
  • Assisting the UNFPA annual inventory count and certification processes in cooperation with the country office Operations and Programme teams;
  • Actively participating in Family Planning and Maternal Health Logistics Technical Working Groups;
  • Supporting in identifying potential support areas and in the development of joint EPSA-UNFPA annual work plans ;
  • Facilitating the release of budget for planned activities and implementation of joint activities with EPSA;
  • Monitoring the implementation status of planned joint activities, check the need for reprogramming and provide progress update to UNFPA;
  • Facilitating the timely submission of financial and programmatic (work plan progress) reports;
  • Providing support in the development of training materials and procedural manuals in in relation to warehousing, inventory management, LMIS and provision of trainings;
  • Undertaking other duties as required by the supervisor.


Qualifications and Experience


Master’s Degree in Pharmacy, Supply Chain Management, Logistics Management, Procurement, Business Management, Public Health or related field.

Knowledge and Experience:

  • A minimum of five years’ experience in the supply management of pharmaceuticals at international, national or region level;
  • Knowledge of the Ethiopian public health and supply chain system at national and sub-national levels;
  • Skill in product quantification, inventory management and warehouse management;
  • Proven experience in using LMIS tools for monitoring stock status, tracking movement of products and related activities;
  • Data analytics skill to use supply chain data for decision-making;
  • Computer skill to effectively use current office and software applications;
  • Ability to communicate effectively and work harmoniously with colleagues;
  • Field experience is an asset;
  • Prior experience with Ministry of Health/Ethiopian Pharmaceutical Supply Agency, CSOs or the UN system is an asset.


Fluency in oral and written English; knowledge of other official UN languages is desirable.


Required Competencies


• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing diversity in all its forms
• Embracing change
Core Competencies:

• Achieving Results  
• Being Accountable
• Developing and Applying Professional Expertise/Business Acumen
• Thinking analytically and Strategically
• Working in Teams/Managing Ourselves and our Relationships
• Communicating for Impact

Functional Competencies:

Advocacy / Advancing a policy-orientated agenda
Leveraging the resources of national governments and partners / building strategic alliances and partnerships
Delivering results based programmes
Internal and external communication and advocacy for results mobilization


UNFPA Work Environment
UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.

Compensation and Benefits
This position offers an attractive remuneration package including a competitive salary plus health insurance and other benefits as applicable.


WARNING TO APPLICANTS: UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline