Job Description
The Position:
Programme Assistant
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
As the key administrative support to the Deputy Representative and Humanitarian Programme Coordinator, you will be responsible for maintaining full confidentiality, upholding protocol, managing information flow and following up on deadlines and commitments. You will also facilitate knowledge building and management; provide logistical support; support in the monitoring of project implementation and support in the follow up on recommendations.
You would be responsible for:
- Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.
- In close liaison with the direct reports reviews projects financial reports for projects and maintenance of internal expenditure control systems for projects, ensuring that project transactions are accurately posted in the respective system S, and supports the implementation of audit recommendations for projects.
- Report on bimonthly unit meeting
- Report on unit monthly travel status absence, procurement and delivery status of equipment and material procured by the unit.
- Applies established systems and procedures and assists in the creation of substantive knowledge by supporting knowledge compilation and analyzing information in the subject areas of UNFPA Assistant to Government.
- Provides logical support to programmes and projects by coordinating review meetings and other project related workshops, conferences and events. In close collaboration with the Procurement Associate and Finance and Administration Associate, trains and guides project personnel and staff on national execution and programme policies and procedures.
- Contribute to the creation and sharing of knowledge by supporting the synthesis and documenting of findings and lessons learnt success stories and best practices, strategies and approaches of the country office and drafting relevant materials for dissemination.
- Supports the advocacy of programme portfolio by compiling and synthesizing relevant background material for use in discussion and public events.
- In close liaison with the Deputy Rep and Humanitarian programme coordinator support the activities of programme portfolio by establishing and maintaining network of donor and public information contacts, provides assistance in organization and conducting donor meetings and public information event.
- Under the guidance of the Deputy Rep and Humanitarian programme coordinator, provides support to the programme Officers in the creation of projects in the system , preparation of required budget revisions, revision of project awards and project status, determination of utilized funds, operational and financial closure of projects.
- Performs the general user profile role in ATLASand Quantum
- Performs other related activities as assigned by the supervisor
- Qualifications and Experience:
Education:
- Completed Secondary Level Education required. First level university degree desirable.
Knowledge and Experience:
- Five years of relevant experience in administration.
- Some experience in research assistance.
- Strong interpersonal and organisational skills.
- Proficiency in current office software applications and corporate IT financial systems.
- Good written and verbal communication skills.
Languages:
- Fluency in English; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.Values:
- Exemplifying integrity,
- Demonstrating commitment to UNFPA and the UN system,
- Embracing cultural diversity,
- Embracing change
- Core Competencies:
- Achieving results,
- Being accountable,
- Developing and applying professional expertise/business acumen,
- Thinking analytically and strategically,
- Working in teams/managing ourselves and our relationships,
- Communicating for impact
- Functional Competencies:
- Providing logistical support
- Managing data
- Managing documents, correspondence and reports
- Managing information and work flow
- Planning, organising and multitasking
Compensation and Benefits:
- This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.
Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.
