REQUEST FOR QUOTATION RFQ Nº UNFPA/ETH/RFQ/2019/022

12 April 2019

REQUEST FOR QUOTATION

RFQ Nº UNFPA/ETH/RFQ/2019/022

 

Dear Sir/Madam,

 

UNFPA hereby solicits a quotation for the following service:

 

“Installation and commissioning of Solar Power in six (6) selected areas of Gambella Refugee Camps health facilities.”

 

 

UNFPA requires the provision of “Installation and commissioning of Solar Power in six (6) selected areas of Gambella Refugee Camps health facilities.” as per the attached ToR.

 

This Request for Quotation is open to all locally legally-constituted companies that can provide the requested services and have legal capacity to perform in the country, or through an authorized representative.

 

 

  1. About UNFPA

UNFPA, the United Nations Population Fund (UNFPA), is an international development agency that works to deliver a world where every pregnancy is wanted, every child birth is safe and every young person’s potential is fulfilled.  

 

UNFPA is the lead UN agency that expands the possibilities for women and young people to lead healthy sexual and reproductive lives. To read more about UNFPA, please go to: UNFPA about us

 

  1. Service Requirements/Terms of Reference (ToR)

Item N°

Product Description

Unit of Measure

Quantity

 

 

Installation and commission of Solar Power

( see the details in the  the ToR )

 

 

 In six (6) nominated areas of Gambella Refugee Camps.

 

Delivery Date:

 

 

 

 

 

 

 

  1.  Questions

Questions or requests for further clarifications should be submitted in writing to the contact person below:

 

Name of contact person at UNFPA:

Ermias Wosenyeleh

Tel Nº:

251-115-444072/0911661151

Fax Nº:

 

Email address of contact person:

wosenyelehasefa@unfpa.org

 

The deadline for submission of questions is 12 April, 2019 at 11:30 A.M. Questions will be answered in writing and shared with all parties as soon as possible after this deadline.

 

  1. Content of quotations

Quotations should be submitted in hard copy, in two envelope (Technical and Financial- to be submitted separately) before the deadline. Quotations must contain:

 

  1. Technical proposal, in response to the requirements outlined in the service requirements / TORs.
  2. Price quotation, to be submitted strictly in accordance with the price quotation form.
  3. Technical and Financial Proposal need to be submitted separately, two envelop system. Those bidders who have submitted the technical proposals together with the financial proposals will be disqualified.

 

Both parts of the quotation must be signed by the bidding company’s relevant authority and submitted in hard copy.

 

  1. Instructions for submission

Proposals should be prepared based on the guidelines set forth in Section IV above, along with a properly filled out technical proposal and signed price quotation form, are to be sent in hard copy  to the contact person indicated below no later than  : Tuesday, 16th  April, 2019 at 30:00 00 PM Addis Ababa Time[1].

Name of contact person at UNFPA:

Ermias Wosenyeleh

Address

UNFPA Ethiopia Country Office;

Menelik II Avenue, UNECA Compound, congo Bldg. 1st Floor,

Off Tel: 251-115-4442072, Ext. 34072

Email address of contact person:

wosenyelehasefa@unfpa.org

 

Please note the following guidelines for hard copy submissions:

  • The following reference must be included in the email subject line: RFQ Nº UNFPA/ETH/RFQ/2019/022 – Installation and commissioning of Solar Power in six (6) selected areas of Gambella Refugee Camps health facilities. Proposals that do not contain the correct RFQ NO. Subject line may be overlooked by the procurement officer and therefore not considered.

 

  1. Overview of Evaluation Process

The evaluation will be carried out in a two-step process by an ad-hoc evaluation panel. Technical proposals will be evaluated and scored first, prior to the evaluation and scoring of price quotations

 

Technical Evaluation

 

Technical proposals will be evaluated based on their responsiveness to the service requirements /TORs listed in Section II and in accordance with the evaluation criteria below.

Criteria

[A] Maximum Points

[B]

Points attained by Bidder

[C]

Weight (%)

[B] x [C] = [D]

Total Points

Technical approach, methodology and level of understanding of the objectives of the project

200

 

40%

 

Work plan/time scales given in the proposal and its adequacy to meet the project objectives

100

 

20%

 

Pervious Experiences with similar Assignments.

100

 

20%

 

Profile of the company and relevance to the Project. 

100

 

20%

 

Grand Total All Criteria

500

 

100%

 

 

 

 

 

The following scoring scale will be used to ensure objective evaluation:

 

Degree to which the Terms of Reference requirements are met based on evidence included in the Bid submitted

Points

out of 100

Significantly exceeds the requirements

90 – 100

Exceeds the requirements

80 – 89

Meets the requirements

70 – 79

Partially meets the requirements

1 – 69

Does not meet the requirements or no information provided to assess compliance with the requirements

0

 

 

Financial Evaluation

Price quotes will be evaluated only for bidders whose technical proposals achieve a minimum score of 60 points in the technical evaluation.

 

Price quotes will be evaluated based on their responsiveness to the price quote form. The maximum number of points for the price quote is 100, which will be allocated to the lowest total price provided in the quotation or based on the specific formula indicated below.  All other price quotes will receive points in inverse proportion according to the following formula:

 

Financial score =

Lowest quote ($)

X 100 (Maximum score)

Quote being scored ($)

Total score

The total score for each proposal will be the weighted sum of the technical score and the financial score.  The maximum total score is 100 points.

 

Total score = 60% Technical score + 40%  Financial score

 

  1. Award Criteria

UNFPA shall award a Purchase Order on a fixed-cost basis to the Bidder(s) that obtain the highest total score.

 

  1. Right to Vary Requirements at Time of Award

UNFPA reserves the right at the time of award of contract to increase or decrease by up to 20% the volume of services specified in this RFQ without any change in unit prices or other terms and conditions.

 

  1. Payment Terms

UNFPA payment terms are net 30 days upon receipt of invoice and delivery/acceptance of the milestone deliverables linked to payment as specified in the contract.

 

  1. Fraud and Corruption

UNFPA is committed to preventing, identifying, and addressing all acts of fraud against UNFPA, as well as against third parties involved in UNFPA activities. UNFPA’s policy regarding fraud and corruption is available here: Fraud Policy. Submission of a proposal implies that the Bidder is aware of this policy.

 

Suppliers, their subsidiaries, agents, intermediaries and principals must cooperate with the UNFPA Office of Audit and Investigations Services as well as with any other oversight entity authorized by the Executive Director and with the UNFPA Ethics Advisor as and when required.  Such cooperation shall include, but not be limited to, the following: access to all employees, representatives agents and assignees of the vendor; as well as production of all documents requested, including financial records.  Failure to fully cooperate with investigations will be considered sufficient grounds to allow UNFPA to repudiate and terminate the Agreement, and to debar and remove the supplier from UNFPA's list of registered suppliers.

 

A confidential Anti-Fraud Hotline is available to any Bidder to report suspicious fraudulent activities at UNFPA Investigation Hotline.

 

  1. Zero Tolerance

UNFPA has adopted a zero-tolerance policy on gifts and hospitality. Suppliers are therefore requested not to send gifts or offer hospitality to UNFPA personnel. Further details on this policy are available here: Zero Tolerance Policy.

 

  1. RFQ Protest

 

Bidder(s) perceiving that they have been unjustly or unfairly treated in connection with a solicitation, evaluation, or award of a contract may submit a complaint to the UNFPA Head of the Business Unit:  Bettina Maas - maas@unfpa.org. Should the supplier be unsatisfied with the reply provided by the UNFPA Head of the Business Unit, the supplier may contact the Chief, Procurement Services Branch at procurement@unfpa.org.

 

  1. Disclaimer

Should any of the links in this RFQ document be unavailable or inaccessible for any reason, bidders can contact the Procurement Officer in charge of the procurement to request for them to share a PDF version of such document(s).

 

Paul Makwinja,

International Operations Manager